Traveler Guide: Workflow with Dropbox or Google Drive
This support article covers a recommended workflow for using Google Drive and Dropbox with your device. This article introduces the use of a "master document". A project is split into smaller sections which are drafted in individual documents on your device. Once a section is completed, it is added to the master document, where it is edited. We do not recommend editing drafts from your device directly in the original files in Dropbox or Google Drive. How you use your device, Postbox, and its other services is up to you, this is simply a recommendation.
This article assumes you have already set up your account and connected to Wi-Fi. If you have not, check out this article first: Getting Started
1.Connect your Postbox account to Google Drive or Dropbox
You can customize to have all or some of your folders sync to your account on Dropbox and Google Drive. You can also send specific documents to sync to Dropbox or Google Drive on your timeline in Postbox.
2. Starting a new project
Organize your workflow by "projects", each project will be divided into pieces. For fiction writers, these could be your parts, chapters, etc. Each piece (i.e. chapter) will be an individual document on your device. Combine these documents into a single, "master", document for editing. Do not edit original documents in Dropbox or Google Drive.
Where are my drafts in Google Drive or Dropbox? Log into your cloud service account, Dropbox or Google Drive. Inside your account, you will see a new folder, in Google Drive it will be named "Postbox" or in Dropbox, it will be named "Apps" with a subfolder named "Postbox". Inside the Postbox folder, you will see 3 folders, "A", "B", & "C". These correspond to the folders on your Traveler and contain your Traveler drafts.
Why can I not edit the documents in the "Postbox" folder? We do not recommend making edits to documents inside the "Postbox" folder because this will create conflict, duplicate documents of the same draft. It quickly gets confusing and out of hand. Conflicted, duplicate drafts are created because your device does not support two way syncing. Therefore, if your device goes to update the document inside your Dropbox with your most recent additions, and changes have been made in Dropbox, it creates a conflict. This conflict is resolved by creating a duplicate of the same draft inside Dropbox or Google Drive.
3. Create a Single Master Document in Google Drive or Dropbox (GD or DB).
For each project, create a master document. This master document will be where you continuously copy your words written on your device, in individual pieces, to be edited. So, for fiction writers, this is where all your chapters will come together to a single document. You can choose where you decide to put your "Master Document" for each project, however, I would not recommend putting it inside the "Postbox" folder.
Why use "Master Document"? Using a master document for each project offers 3 major advantages. First, it prevents any conflicted drafts from being conflicted. Secondly, it confines all editing to a single, living document. Finally, it helps to break down a project into smaller drafts which we have found helps your Traveler's performance. Once a draft's word count climbs above 20k, delays in typing become exponentially worse.
4. Copy drafts from your Postbox folder into your Master Document.
Once you have finished drafting a particular section of your project, say a chapter or part, copy the contents into your master document.
5. Edit your Master Document & work on your next chapter
Once copied into your master document, you can edit the content you created on your Traveler. By waiting to edit the draft chapter until it is in your master document, you can eliminate the risk of creating duplicate documents in Dropbox or Google Drive. You also aggregate all your chapters in one place for a more holistic look at your manuscript.
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